USUA FLYING CLUB 1 - Fly-in Checklist

Job Descriptions & Checklist
[ Updated 01 /22/ 2003 ]

To volunteer, contact The Events Coordinator: Dave Riedel at home email dave.riedel@verizon.net, or work email driedel@syntek.org, or 703-815-4924. Otherwise contact any Club Official who hopefully will coordinate with me

Job Descriptions

Fly-in Coordinator:

Responsible for planning event, general coordination between all other coordinators; securing volunteers

Airfield Coordinator:

Responsible for contacting and securing permission or notifying use of field, explaining what will happen.

First Aid & CPR Coordinator(s):

Responsible for contacting Fire & Rescue Svcs one day prior to the event. If Lenn Bros - contact Culpeper 911 Dispatcher - 540/727-3400. If WAP, contact Warrenton Rescue Squad at 540/347-4873, Other: CULPEPER - Brandy Station Fire Dept - 540/825-1555, Culpeper Rescue Squad - 540-825-2247. WARRENTON - Warrenton Fire Dept - 540/347-1313. However, for actual emergency call --" 911 ". Virginia State Police: 1-800-572-2260. First Aid Kit (located in WAP Club House).

Welcoming Tent Coordinator:

Responsible for manning welcome area (near front road?), explaining ultralights, USUA, etc.; goodwill ambassador; act as aircraft registration host, secure manning volunteers, sales of club stuff.

P/A Entertainment Coordinator:

Responsible for setting up P/A system; explaining activities; making announcements; work with Games Coordinator during games events, briefings, secure volunteers.

Announcement & Signs Coordinator:

Responsible for posting, removing & stowing direction signs and ancillary area signs day of event, ensure voice-mail, webpage, newsletter gets announcements posted, alerting other area Flying Clubs, secure volunteers, make up Club THANK YOUs for Lenn Bros et. al. after the event.

Field Setup/Facilities/Toilet Coordinator:

Responsible for collecting all associated facility materials, assembling & disassembling club tent(s), setting up/removing tables, chairs, trash cans/bags, toilet setup & supplies, secure volunteers.

Flight Line/Safety/Security Officer:

Responsible for checking field on event day, establish taxiways & aircraft + auto parking areas, coordinate auto/aircraft handlers, preparing/giving safety briefing, explain emergency procedures, and conduct any other field operations/activities - coordinate with other airfields, secure volunteers, and First Aid Kit (located in WAP Club House).

Fuel & Oil Coordinator:

Responsible for picking up/removing large fuel pump/tank, filling with fuel & dispensing during event; having some 2-stroke oil available, secure volunteers.

Food Services/Refreshments/Cooking Coordinator:

Responsible for purchasing club-provided foods (hamburgers/hotdogs/buns/condiments), drinks, & supplies, coordinating "pot luck" contributions, setting up kitchen, BBQ cookers, cooking utensils "Establish cooking crew" get eating materials & utensils, setting up serving areas and secure volunteers.

Cleanup Coordinator:

Responsible for setting up trash cans around field, over all cleaning & policing up food area & field after event, ensuring all club equipment is disassembled & properly stowed, secure volunteers.

Photographer:

Responsible for taking "digital" pictures of the event and sending them to the club webmaster for immediate posting on the web page.

STANDARD  FLYING CLUB #1 : Food List & Responsible Parties

 

Hamburgers: span style="mso-spacerun: yes">  Volunteer

Hamburger buns:    Volunteer

Hotdogs/Sausages:  Volunteer

Hotdog buns:   Volunteer

Condiments:

            Ketchup/mustard/mayo/relish/pickles: Volunteer 

            Tomatoes:  Volunteer

            Onions:   Volunteer

            Lettuce:   Volunteer

            Cheese slices:   Volunteer

            Chips/pretzels/peanuts:   Volunteer

Sodas/water/tea/juice:   Volunteer

Side dishes/relishes (hopefully pot luck/homemade):

            Potato salad:     Volunteer

Baked beans:   Volunteer

            Veggie plate:   Volunteer

            Specialty dishes (con queso, "traveling taco", etc.) - ???

plates/bowls/silverware-forks/napkins: Volunteer 

pies/cookies/brownies/ /candy -  Volunteer